Office Administration Executive Immediate Hiring Job Description The main "Office Operations Anchor, Workplace Experience Specialist, Facility Logistics Engine & Administrative Compliance Anchor" for all of our organisational facilities is the Admin Executive Facility Management, Office Operations, Vendor Management & Administrative Services Specialist. Your main responsibilities include managing day-to-day front-office operations, supervising facility maintenance, directing vendor service delivery, organising office supplies, and supporting corporate travel and events, while operations directors and administrative heads establish overall workplace policies, facility expansion budgets, and corporate real estate strategies. As the "Guardian of Office Infrastructure, Workplace Hygiene, Vendor Service Quality, and Administrative Efficiency," you assume direct responsibility for making sure that every employe and guest has a secure, effective, and well-maintained physical workplace.

Responsibilities: Oversee overall office cleaning, HVAC/utility uptime, workplace safety, seating distribution, repair and maintenance, and daily facility logistics throughout office buildings. Vendor management and procurement include coordinating with outside service providers, negotiating service quotations, keeping an eye on service level agreements, and processing monthly vendor invoices. Visitor Management and Front Desk Operations: Oversee incoming and outgoing courier dispatches, monitor visitor records, oversee front-office operations, maintain executive conference room booking schedules, and guarantee professional reception services. Travel, Accommodation, and Event Coordination: Oversee corporate travel requests, reserve hotel rooms and airline/train tickets, plan transportation, and handle logistics for executive visits, town halls, and internal company events. Asset Management & Petty Cash Administration: Keep track of stationery and kitchen inventory levels; manage daily petty cash disbursements and reconciliation; and maintain an up-to-date registry of office equipment, furniture, and IT assets.

Skills: Strong practical knowledge of office building operations, HVAC, plumbing, electrical, fire safety equipment, and workplace hygiene procedures is necessary for facility management and infrastructure maintenance. Vendor Relations & Contract Negotiation: Capacity to find trustworthy service providers, negotiate affordable service agreements, assess vendor performance, and successfully settle service issues. Inventory Control & Petty Cash Management: Maintaining transparent petty cash accounts, keeping track of office asset registers with high accuracy, and managing consumable stocks (stationery, pantry supplies). Communication and Problem-Solving Skills: Effective written and verbal communication abilities to collaborate with executive leadership, building management teams, external vendors, and internal departments.

We invite you to apply and explore this exciting opportunity! Warm Regards, HR - Maria 88708 33430 infohrmaria04@gmail.com »